Project Administrator

An exciting position has opened up for a Project Administrator to join XK.

This position will provide an excellent opportunity to join an established boutique consultancy with excellent career progression opportunities, an attractive salary, and benefits for the right candidate.

You will be at the heart of a dedicated team who value collaboration and knowledge sharing. As a valued member of our team, we will help you meet your goals, value your ideas, creativity, and innovation.

Our values are at the heart of what makes us different.

• People Centric – We have a fun and flexible team culture
• Excellence – We are at the forefront of engineering excellence, committed to achieving the best outcomes
• Curiosity – We celebrate innovation and encourage ourselves to think like there is no box
• Stewardship – We take on our clients’ projects as if they were our own, delivering practical and well-balanced solutions

 

ABOUT YOU

• Minimum of 3 years of project or project administration experience.
• Strong communication and interpersonal skills, enabling professional interaction with senior management, staff, and clients.
• Highly developed time management skills, with demonstrated ability to meet strict deadlines.
• Strong problem-solving skills, with the ability to maintain control whilst under pressure.
• Advanced knowledge of Microsoft Office and email applications.
• Strong attention to detail
• Well-developed planning, organising and prioritising skills
• Passionate about being part of a team and contributing to overall success
• Team Player with the ability to work collaboratively
• Self-motivated with a positive attitude
• Ability to maintain and develop strong relationships with internal and external stakeholders

 

THE ROLE

Project Admin

• Project establishment and maintenance in project software, Total Synergy.
• Managing and resolving project and invoicing enquiries.
• Management of project reports
• Assist in the preparation of project documentation and record management.
• Reviewing and approving invoices from sub-contractors and suppliers.
• Other administrative duties as required

Tenders

• Preparation and management of Tender submissions
• Coordinate and maintain records of contracts and communications

Invoicing

• Monthly progress claims and invoice preparation.
• Managing and resolving project and invoicing enquiries.
• Management of project reports
• Reviewing and approving invoices from sub-contractors and suppliers
• Other administrative duties as required

 

WHY US?

We put people first – and this approach extends to the committed employees who make our organisation the progressive, proactive firm that it is. Your Career at XK will see you work on complex and high-profile projects in a diverse and inclusive workplace environment.

We will invest heavily in your professional development to ensure that we amplify your personal growth and the outcomes of your projects.

Like many of our projects, one solution doesn’t fit all. We believe that the same applies to personal and professional lives. This is why we offer many benefits to support your personal and professional goals:

• Opportunities for growth and career progression
• Professional and technical training
• Work with experienced industry leaders
• Flexible start and finish times, working from home
• 2 min walk from Town Hall Station
• Wellbeing benefits eg. Vaccinations, sporting activities, etc
• Blood Donor Paid Leave
• Fun and flexible team culture